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Planning, time registration, and payroll preparation should not be three separate worlds


Every discrepancy between planning, shop floor execution, and payroll costs time, margin, and trust.

GO-VIRTUAL connects planning, mobile time registration, approval, and pre-payroll in one auditable workflow. With SOLUTIO for realistic workforce planning and mobile time registration. With VIRO for accurate, payroll-ready processing in accordance with collective labor agreements and internal company rules.


Discover where your flow is losing money today

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Waar lekt er vandaag tijd, marge en controle weg?

Breuk in de flow Wat er gebeurt Wat het kost
Planning los van realiteit Beschikbaar lijkt inzetbaar, tot skills, certificaten of afwezigheden botsen. Herplanning, stress, onderbezetting.
Werkvloer los van backoffice Uren, mobiliteit, foto’s, werkbonnen en opmerkingen komen te laat of onvolledig binnen. Correctiewerk en discussies.
Goedkeuring zonder context Teamleaders moeten achteraf interpreteren wat er echt gebeurd is. Trage goedkeuring en twijfel.
Payroll met ruwe data HR moet regels, toeslagen, mobiliteit en uitzonderingen manueel verwerken. Excel-afhankelijkheid en fouten.
Nacalculatie op onvolledige input Finance ziet pas laat waar tijd en marge verdwenen zijn. Slechtere projectcontrole.

Where are time, margin and control leaking away today?

Break in the flow What happens What it costs
Planning disconnected from reality Available looks deployable, until skills, certificates or absences clash. Rescheduling, stress, understaffing.
Shop floor disconnected from back office Hours, mobility, photos, work orders and remarks come in late or incomplete. Rework and disputes.
Approval without context Team leaders have to interpret afterwards what really happened. Slow approval and doubt.
Payroll with raw data HR has to process rules, allowances, mobility and exceptions manually. Excel dependency and errors.
Post-calculation on incomplete input Finance only sees late where time and margin disappeared. Poorer project control.

What are the biggest bottlenecks today?

In many SMEs and mid-sized companies, the problem is not in one system. It gets stuck between planning, execution, approval, and payroll preparation.

Planning

Excel and people skills keep planning on track. Until everything changes and it gets stuck.

Discover SOLUTIO

Execution

The planning is done, but the reality on the ground changes daily.

Check out the mobile app

Approval

Approvals often happen when the context is already gone.


Bring the process together

Payroll preparation

Payroll shouldn't have to turn raw data into reliable payroll information

Discover VIRO

The root cause: the workflow is disconnected.


These four problems may look like separate issues. But they all stem from the same root cause: a disconnected workflow.
Planning is running smoothly. Registrations are coming in late. Approval lacks context. Payroll preparation requires too much manual work.

But usually the underlying cause is the same: planning, execution, approval, and payroll preparation do not follow the same logic.
What is planned does not always come back correctly from the shop floor. What is recorded is not always complete enough to approve. What is approved is not always ready for payroll. What goes to payroll often requires further interpretation, correction, or Excel work.

That’s where value is lost.
Not in a single major error.
But in small deviations that keep coming back every week.

An hour that was performed differently than planned. A trip that needs to be manually checked. An allowance that someone still needs to verify. An exception that no one can explain precisely anymore. A work order that comes in too late.  

In one day, that seems limited.

In a year, it costs money.

From fragmented corrections to one reliable workflow.


A strong flow connects the steps that often run separately today.

Masterdata → Planning → Mobiele registratie → Goedkeuring → Pre-payroll → Payroll → ERP-nacalculatie

When that flow is correct:
  • planning takes into account availability, skills, certificates, and rules
  • changes are processed faster
  • employees receive clear assignments
  • performances are recorded on mobile devices
  • deviations become visible faster
  • approval happens with context
  • payroll preparation is less dependent on Excel
  • payroll receives correct and processed input
  • post-calculation aligns better with reality
It brings peace to daily operations.
  • Reduce corrections.
  • Reduce discussions.
  • Reduce duplicate work.
  • Reduce payroll stress.
  • Increase control over time, cost, and margin.

Where SOLUTIO fits

SOLUTIO connects planning and execution in real time.
Not only by showing a schedule, but by taking into account the conditions that determine whether work is truly feasible.

  • Availability.
  • Absences.
  • Skills.
  • Certifications.
  • Shifts.
  • Tasks.
  • Equipment.
  • Operational rules.
  • Last-minute changes.
Because planning is not just moving blocks.

An employee may be available, but that doesn't mean they are deployable.
A team may look good on paper, but still not meet the right skills.
A task may be scheduled, but become impossible due to a change on the work floor.

SOLUTIO helps planners switch faster and more accurately when reality changes..

With the mobile app, execution returns to the back office: performance, mobility, work orders, photos, checklists, and comments.

This reduces the gap between planning and reality.

And the smaller that gap, the less correction work afterwards.

Discover SOLUTIO

Where VIRO fits


VIRO starts where time tracking ends. Time tracking records what was entered.
But payroll needs correct wage codes and quantities.

That’s where interpretation creates risk.

Collective agreements..
Internal policies.
Mobility.
Allowances.
Premiums.
Overtime.
Compensations.
Rounding rules.
Exceptions.

VIRO automates that pre-payroll layer.

Validated performance data is transformed into payroll-ready output, aligned with collective agreements and internal company rules.

Not through an additional Excel file, but through a reproducible and auditable workflow.
VIRO is not a payroll system. VIRO is the intelligent processing layer before payroll.

This gives payroll providers and social secretariats cleaner input, while HR reduces monthly correction stress.

Discover VIRO

SOLUTIO en VIRO in de planning-tot-payroll flow

Waar stopt SOLUTIO? Waar start VIRO?

SOLUTIO brengt planning en uitvoering dichter bij de operationele realiteit. VIRO vertaalt gevalideerde prestaties naar payroll-ready output volgens cao’s, interne regels, mobiliteit, toeslagen en uitzonderingen. Samen halen ze foutgevoelig herstelwerk uit de keten tussen planning, werkvloer, goedkeuring en payroll.

Vergelijking tussen SOLUTIO en VIRO binnen de flow van planning, mobiele registratie, goedkeuring, pre-payroll en nacalculatie.
Vergelijking tussen SOLUTIO en VIRO binnen de flow van planning, mobiele registratie, goedkeuring, pre-payroll en nacalculatie.
Fase SOLUTION VIRO
Planning Plant mensen, taken, materieel en opdrachten op basis van beschikbaarheden, skills, certificaten, ploegen en operationele regels. Gebruikt gevalideerde prestaties later als input voor correcte verwerking richting payroll.
Herplanning Helpt planners sneller schakelen bij ziekte, gewijzigde opdrachten, ontbrekende competenties, materieelproblemen of last-minute wijzigingen. Verwerkt afwijkingen correct volgens cao’s, interne afspraken en payrollregels.
Mobiele registratie Registreert uren, mobiliteit, werkbonnen, foto’s, checklists, documenten en opmerkingen vanuit de werkvloer. Interpreteert goedgekeurde registraties volgens regels voor uren, mobiliteit, premies, toeslagen en uitzonderingen.
Approval Geeft teamleaders en backoffice context om prestaties sneller en correcter goed te keuren. Zorgt dat goedgekeurde data niet als ruwe input blijft liggen, maar correct wordt voorbereid voor payroll.
Payrollvoorbereiding Levert betrouwbare operationele data aan uit planning, uitvoering en goedkeuring. Zet data om naar looncodes, aantallen, toeslagen, vergoedingen en exportklare payrollinput.
Nacalculatie Koppelt uitvoering terug naar projecten, opdrachten en operationele planning. Vermindert correcties, discussies en onzekerheid achteraf door prestaties reproduceerbaar te verwerken.

Kort samengevat: SOLUTIO zorgt dat planning, herplanning, mobiele registratie en goedkeuring dichter bij de realiteit staan. VIRO zorgt dat die gevalideerde realiteit correct wordt vertaald naar payroll-ready output. Zo verminderen Excel-werk, manuele correcties, payrollstress en discussies over uren, mobiliteit, toeslagen en uitzonderingen.

Ontdek SOLUTIO Ontdek VIRO

SOLUTIO and VIRO in the planning-to-payroll flow

Where does SOLUTIO stop? Where does VIRO start?

SOLUTIO brings planning and execution closer to operational reality. VIRO translates validated performance into payroll-ready output according to collective labour agreements, internal rules, mobility, allowances and exceptions. Together they take error-prone rework out of the chain between planning, shop floor, approval and payroll.

Comparison between SOLUTIO and VIRO within the flow of planning, mobile registration, approval, pre-payroll and post-calculation.
Comparison between SOLUTIO and VIRO within the flow of planning, mobile registration, approval, pre-payroll and post-calculation.
Phase SOLUTION VIRO
Planning Plans people, tasks, equipment and assignments based on availability, skills, certificates, shifts and operational rules. Later uses validated performance as input for correct processing towards payroll.
Rescheduling Helps planners switch faster in case of illness, changed assignments, missing competencies, equipment issues or last-minute changes. Processes deviations correctly according to collective labour agreements, internal arrangements and payroll rules.
Mobile registration Registers hours, mobility, work orders, photos, checklists, documents and remarks from the shop floor. Interprets approved registrations according to rules for hours, mobility, premiums, allowances and exceptions.
Approval Gives team leaders and back office context to approve performance faster and more accurately. Ensures approved data does not stay behind as raw input, but is correctly prepared for payroll.
Payroll preparation Delivers reliable operational data from planning, execution and approval. Converts data into wage codes, quantities, allowances, reimbursements and export-ready payroll input.
Post-calculation Links execution back to projects, assignments and operational planning. Reduces corrections, disputes and uncertainty afterwards by processing performance reproducibly.

In short: SOLUTIO ensures that planning, rescheduling, mobile registration and approval stand closer to reality. VIRO ensures that this validated reality is correctly translated into payroll-ready output. This reduces Excel work, manual corrections, payroll stress and disputes about hours, mobility, allowances and exceptions.

Discover SOLUTIO Discover VIRO

ERP, planning board, or payroll package: where does each system stop?

Many companies already have systems in place. An ERP, a planning board, a time registration package, or a payroll solution. Yet, there often remains Excel, correction work, and discussion between planning, the shop floor, and payroll preparation.

Not because those systems are worthless. But because each system plays a different role.

An ERP manages data.
A planning board shows planning.
A payroll package processes wages.

The loss occurs precisely between those layers: where planning needs to be executable, where performance must return correctly, where deviations are interpreted, and where payroll needs reliable input.

ERP vs planningstool

An ERP manages data. SOLUTION makes planning executable.

An ERP contains projects, customers, employees, items, and master data. That is necessary, but not sufficient for operational planning.

As soon as planning needs to take into account availability, skills, certifications, shifts, equipment, mobility, site context, and last-minute changes, a different requirement emerges.

SOLUTIO uses ERP data as a starting point and translates it into feasible planning, mobile time registration, and reliable feedback for cost accounting.


Read more

SOLUTIO vs visual planning board

A planning board displays the schedule. SOLUTIO verifies whether it is accurate.

A visual planning board provides overview. But overview is not the same as feasibility.

An employee may appear available but not actually be deployable. A team may seem fully booked but lack the required skills. A task may be scheduled but conflict with equipment, certifications, regulations, or last-minute changes on the shop floor.

SOLUTION does not only plan visually. It takes into account constraints, availabilities, skills, certificates, and operational rules. This makes planning more realistic and rescheduling faster.

VIRO vs payroll package

A payroll system processes wages. VIRO ensures the input is correct.

Payroll should only start from accurate data. This is where many organizations go wrong.
Hours, mobility, allowances, premiums, overtime, and exceptions are still manually checked, interpreted, or corrected in Excel first. That consumes time, introduces errors, and leads to disputes.

VIRO sits before payroll. It translates approved performances into payroll-ready output according to collective labor agreements and internal company rules. This way, the payroll service provider receives better input and HR experiences less correction stress.

You don't have to replace everything


Many SMEs and mid-sized companies don’t want a heavy digital transformation project.
Rightly so.

The question is not always: what needs to be replaced?
A better question is: where are we losing the most time, control, and margin today?

In planning?
In mobile time tracking?
In approvals?
In payroll preparation?
In job costing?
In Excel corrections between systems?

That is where you start.

SOLUTIO and VIRO can be deployed separately or together.

SOLUTIO for planning, rescheduling, and mobile time tracking.
VIRO for pre-payroll and correct processing towards payroll.

Together they form an end-to-end flow.
Separately, they each solve a specific problem in the chain.
 
A targeted improvement where loss happens today.

Where are you today?
Level 1

Excel keeps everything straight

Planning, hours, mobility, and corrections are scattered. It works as long as the same people remember everything.
Level 2

Digital tools, but loose flows

There is planning software, time registration, or payroll software, but the interpretation still happens manually between the systems.

Level 3

Connected flow

Planning, mobile registration, approval, and pre-payroll connect with each other. Deviations become visible more quickly.
Level 4

Controllable end-to-end operation

Master data, planning, execution, approval, payroll-ready output, and post-calculation form one reliable data stream.

What changes when the workflow is finally connected?


When planning, registration, approvals, and payroll preparation align, day-to-day operations change.

  • The planner gains more control.
  • The work floor receives clearer communication.
  • Team leaders approve faster and better.
  • HR has to correct less.
  • Payroll receives better input.
  • Finance gets more reliable post-calculation.
  • Management sees faster where time and margin disappear.
You can feel that in the organization:

  • less Excel dependency
  • fewer manual corrections
  • fewer discussions about hours, mobility, and allowances
  • less stress during payroll closing
  • less dependence on one or two key figures
  • more predictability
  • more trust among employees
The profit is not only in time savings.

The profit is in control. 

Which companies is this relevant for?

This approach is relevant for SMEs and medium-sized companies with:

  • mobile employees
  • teams or shifts
  • recruitment or service assignments
  • project-based planning
  • production or logistics teams
  • technical employees
  • skills and certificates
  • mobility and travel
  • allowances and bonuses
  • collective labor agreement rules
  • manual payroll preparation
  • Excel planning
  • recurring payroll corrections
  • need for better post-calculation
Only SMEs and medium-sized companies feel this pain quickly.

  • Because they have less margin for error.
  • Because the team is limited.
  • Because processes often rely on a few people.
  • Because growth brings more complexity.

Waiting until it breaks is more expensive than strengthening the flow in time.

Frequently asked questions

Time registration records what employees register. Pre-payroll processes that data according to collective labor agreements, internal rules, allowances, mobility, premiums, and exceptions into payroll-ready output.

Because Excel is often used to correct errors, missing context, and exceptions afterward. This makes the operation dependent on manual knowledge and increases the risk of errors.

No. SOLUTIO and VIRO can work alongside existing systems. SOLUTIO enhances planning and mobile registration. VIRO processes validated performances towards payroll service provider or social secretariat.

When planning is not only about availability, but also about skills, certificates, shifts, absences, workload, rules, and last-minute changes.

For companies with mobile employees, teams, projects, service assignments, production environments, logistics teams, complex collective labor agreement rules, or a lot of manual payroll preparation.

Whoever controls the flow protects their margin


The problem often lies not in planning or payroll separately. It lies in everything that happens in between.

Where reality deviates from the plan.
Where performance needs to be recorded.
Where approval needs context.
Where mobility, allowances, and exceptions need to be processed correctly.
Where HR still has to correct too much manually today.

For companies with complex planning, this is not a detail.
It is the difference between control and putting out fires.

GO-VIRTUAL helps companies to get that flow under control.

With SOLUTIO for planning, rescheduling, and mobile registration.
With VIRO for automatic pre-payroll according to collective agreements and internal company rules.

Not by creating more administration.
But by making less manual correction work necessary.



E-book "Planning as an Integral System"

Download the e-book “Planning as an Integral System.”
A short guide for organizations with complex planning: how to recognize that your current tools are reaching their limits, and which principles help regain control and peace.

Download the e-book 

Snelle flow-check

Waar verliest uw organisatie vandaag grip?

Beantwoord deze vragen eerlijk. Als u op meerdere vragen “nee” antwoordt, zit het verlies waarschijnlijk niet in één afdeling. Het zit in de flow ertussen.

Worden planningswijzigingen automatisch meegenomen in registratie en goedkeuring?

Zien teamleaders afwijkingen terwijl de context nog duidelijk is?

Worden mobiliteit, toeslagen, premies en uitzonderingen automatisch berekend?

Heeft HR nog Excel nodig vóór de payrollinput klaar is?

Kan finance nacalculeren op correcte operationele data?

Is de werking nog afhankelijk van één of twee mensen die “alles weten”?

Herkent u meerdere punten? Dan is het tijd om uw planning-tot-payroll flow scherper te bekijken.

Laat uw planning-tot-payroll flow analyseren

Quick flow check

Where is your organisation losing grip today?

Answer these questions honestly. If you answer "no" to several of them, the loss is probably not in one department. It is in the flow in between.

Are planning changes automatically carried through into registration and approval?

Do team leaders see deviations while the context is still clear?

Are mobility, allowances, premiums and exceptions calculated automatically?

Does HR still need Excel before the payroll input is ready?

Can finance run post-calculation on correct operational data?

Does your operation still depend on one or two people who "know everything"?

Recognise several of these points? Then it is time to take a sharper look at your planning-to-payroll flow.

Have your planning-to-payroll flow analysed


Plan you flow-scan

Would you like to know where your operational workflow is losing money today?

A conversation does not have to start with a major implementation project. In many cases, a focused analysis is enough to identify:

where planning deviates from reality
where mobile time registration is incomplete
where approvals are delayed
where HR still has to make manual corrections
where payroll or cost accounting receives unreliable or incomplete data

From there, it quickly becomes clear where SOLUTIO, VIRO, or the combination of both will deliver the greatest impact.
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