Better align planning, time tracking, and payroll preparation.
Less Excel. Fewer corrections. More control between planning, mobile registration, and payroll.
For SMEs and mid-sized companies, planning becomes complex as employees work remotely, rules increase, and changes come faster than the administration can keep up.
GO-VIRTUAL connects planning, execution, approval, and pre-payroll in one reliable flow. With SOLUTION for planning and mobile registration. With VIRO for payroll-ready processing according to collective agreements and internal rules.
Discover where it is getting stuck today
What are the biggest bottlenecks today?
In many SMEs and mid-sized companies, the problem is not in one system. It gets stuck between planning, execution, approval, and payroll preparation.
Planning
Excel and people skills keep planning on track. Until everything changes and it gets stuck.
Execution
The planning is done, but the reality on the ground changes daily.
Payroll preparation
Payroll shouldn't have to turn raw data into reliable payroll information
The root cause: the workflow is disconnected.
These four problems may look like separate issues. But they all stem from the same root cause: a disconnected workflow.
Planning is running smoothly. Registrations are coming in late. Approval lacks context. Payroll preparation requires too much manual work.
But usually the underlying cause is the same: planning, execution, approval, and payroll preparation do not follow the same logic.
What is planned does not always come back correctly from the shop floor. What is recorded is not always complete enough to approve. What is approved is not always ready for payroll. What goes to payroll often requires further interpretation, correction, or Excel work.
That’s where value is lost.
Not in a single major error.
But in small deviations that keep coming back every week.
An hour that was performed differently than planned. A trip that needs to be manually checked. An allowance that someone still needs to verify. An exception that no one can explain precisely anymore. A work order that comes in too late.
In one day, that seems limited.
In a year, it costs money.
From fragmented corrections to one reliable workflow.
A strong flow connects the steps that often run separately today.
Masterdata → Planning → Mobiele registratie → Goedkeuring → Pre-payroll → Payroll → ERP-nacalculatie
When that flow is correct:
- planning takes into account availability, skills, certificates, and rules
- changes are processed faster
- employees receive clear assignments
- performances are recorded on mobile devices
- deviations become visible faster
- approval happens with context
- payroll preparation is less dependent on Excel
- payroll receives correct and processed input
- post-calculation aligns better with reality
It brings peace to daily operations.
- Reduce corrections.
- Reduce discussions.
- Reduce duplicate work.
- Reduce payroll stress.
- Increase control over time, cost, and margin.
Where SOLUTIO fits
SOLUTIO connects planning and execution in real time.
Not only by showing a schedule, but by taking into account the conditions that determine whether work is truly feasible.
- Availability.
- Absences.
- Skills.
- Certifications.
- Shifts.
- Tasks.
- Equipment.
- Operational rules.
- Last-minute changes.
Because planning is not just moving blocks.
An employee may be available, but that doesn't mean they are deployable.
A team may look good on paper, but still not meet the right skills.
A task may be scheduled, but become impossible due to a change on the work floor.
SOLUTIO helps planners switch faster and more accurately when reality changes..
With the mobile app, execution returns to the back office: performance, mobility, work orders, photos, checklists, and comments.
This reduces the gap between planning and reality.
And the smaller that gap, the less correction work afterwards.
Where VIRO fits
VIRO starts where time tracking ends. Time tracking records what was entered.
But payroll needs correct wage codes and quantities.
That’s where interpretation creates risk.
Collective agreements..
Internal policies.
Mobility.
Allowances.
Premiums.
Overtime.
Compensations.
Rounding rules.
Exceptions.
VIRO automates that pre-payroll layer.
Validated performance data is transformed into payroll-ready output, aligned with collective agreements and internal company rules.
Not through an additional Excel file, but through a reproducible and auditable workflow.
VIRO is not a payroll system. VIRO is the intelligent processing layer before payroll.
This gives payroll providers and social secretariats cleaner input, while HR reduces monthly correction stress.
You don't have to replace everything
Many SMEs and mid-sized companies don’t want a heavy digital transformation project.
Rightly so.
The question is not always: what needs to be replaced?
A better question is: where are we losing the most time, control, and margin today?
In planning?
In mobile time tracking?
In approvals?
In payroll preparation?
In job costing?
In Excel corrections between systems?
That is where you start.
SOLUTIO and VIRO can be deployed separately or together.
SOLUTIO for planning, rescheduling, and mobile time tracking.
VIRO for pre-payroll and correct processing towards payroll.
Together they form an end-to-end flow.
Separately, they each solve a specific problem in the chain.
A targeted improvement where loss happens today.
What changes when the workflow is finally connected?
When planning, registration, approvals, and payroll preparation align, day-to-day operations change.
- The planner gains more control.
- The work floor receives clearer communication.
- Team leaders approve faster and better.
- HR has to correct less.
- Payroll receives better input.
- Finance gets more reliable post-calculation.
- Management sees faster where time and margin disappear.
You can feel that in the organization:
- less Excel dependency
- fewer manual corrections
- fewer discussions about hours, mobility, and allowances
- less stress during payroll closing
- less dependence on one or two key figures
- more predictability
- more trust among employees
The profit is not only in time savings.
The profit is in control.
Which companies is this relevant for?
This approach is relevant for SMEs and medium-sized companies with:
- mobile employees
- teams or shifts
- recruitment or service assignments
- project-based planning
- production or logistics teams
- technical employees
- skills and certificates
- mobility and travel
- allowances and bonuses
- collective labor agreement rules
- manual payroll preparation
- Excel planning
- recurring payroll corrections
- need for better post-calculation
Only SMEs and medium-sized companies feel this pain quickly.
- Because they have less margin for error.
- Because the team is limited.
- Because processes often rely on a few people.
- Because growth brings more complexity.
Waiting until it breaks is more expensive than strengthening the flow in time.
Whoever controls the flow protects their margin
The problem often lies not in planning or payroll separately. It lies in everything that happens in between.
Where reality deviates from the plan.
Where performance needs to be recorded.
Where approval needs context.
Where mobility, allowances, and exceptions need to be processed correctly.
Where HR still has to correct too much manually today.
For companies with complex planning, this is not a detail.
It is the difference between control and putting out fires.
GO-VIRTUAL helps companies to get that flow under control.
With SOLUTIO for planning, rescheduling, and mobile registration.
With VIRO for automatic pre-payroll according to collective agreements and internal company rules.
Not by creating more administration.
But by making less manual correction work necessary.