The challenges in the cleaning sector
Do you recognize this?
- Constantly changing schedules due to sick leave or last-minute requests
- Time lost reshuffling teams and locations
- Scattered information in Excel, WhatsApp and paper forms
- Incorrect hours causing disputes or payroll errors
- No clear view of who is working where or what’s completed
- No real-time insight into performance or on-site issues
Staff, locations, hours, contracts, flex workers… A cleaning company runs on precision and flexibility..
But Excel, WhatsApp messages, and paper work orders make it complicated.
The platform for modern cleaning companies
Daily planning
& schedules
Automatic workforce planning (AWP)
Mobile
time tracking
Client- and location-
specific checklists
Automatic payroll processing according to collective labor agreement
Reporting for clients
& management
Planning - The heart of your operation
- Manage multiple locations, spaces & frequencies
- Plan fixed teams, flexible workers, and students
- Complete route planning for mobile teams
- Automatic processing of absences
- Capacity per building (m², tasks, time)
Always the right people in the right place
Automatic Workforce Planning automatically calculates the optimal planning based on:
- Availabilities
- Contract hours & shifts
- Competencies & certificates
- Productivity / work pace
- Workload per location (tasks, intensity, frequency)
Benefits
- No under- or overstaffing
- Fewer calls and last-minute fixes
- Less planning stress for team leads
Digital work orders &
on-site time tracking
- Check-in / check-out (time & location)
- Breaks
- Completed tasks
- Photos for quality control
- Comments or deviations
All these raw registrations are automatically forwarded to VIRO, where they serve as the basis for further payroll calculation according to collective labor agreement rules and internal agreements.
Payroll zonder fouten
Automatic payroll processing for the cleaning sector. VIRO calculates everything for you.
- Allowances (evening, night, weekend, holidays)
- Overtime
- Flex workers & students
- Location allowances
- Travel times
Result:
- Fewer errors
- Fewer manual corrections
- Faster payroll closure
- Payroll fully based on actual hours, without interpretation
100% real-time
insight
Automatic payroll
according to collective labor agreement
Ideal for fixed teams and
flex workers
Built for high volumes and multiple locations
Where do SOLUTIO and VIRO fit
in your workflow?
SOLUTIO and VIRO together form the smart link between your ERP system and the payroll service provider.
All operational data that is crucial in the cleaning sector — who worked where, how much time was spent, which areas were completed, and which deviations were reported — are first collected and checked in SOLUTIO through planning and mobile registration.
VIRO automatically converts these validated performances into correct, collective labor agreement compliant wage rules, including allowances for evening, night, or weekend work, flexible and student contracts, travel, and exceptions. This provides the social secretariat with a fully correct, ready-to-use dataset for payroll.
SOLUTIO and VIRO together form the smart link between your ERP system and your payroll provider.
All operational data that is crucial in the cleaning sector — who worked where, how much time was spent, which areas were completed and which issues were reported —
is first collected and validated in SOLUTIO through planning and mobile registration.
VIRO then automatically converts these validated records into correct, collective-agreement-compliant pay codes, including supplements for evening, night or weekend work, flex and student contracts, travel time and exceptions. As a result, your payroll provider receives a fully accurate, ready-to-process dataset for payroll.
