Reality in warehouses: the plan always breaks just before the start
On paper, there is a plan. In practice, there is continuous adjustment. And if planning, execution, and registration do not form one chain, you pay for that with stress, errors, and hidden costs.
Do you recognize this?
The shift starts… and suddenly there is a peak or urgent outbound added
- Inbound is delayed, putting pressure on outbound
- You have people, but not the right skills (reach truck, forklift, VNA, inbound/outbound experience)
- Too much communication via Excel/WhatsApp, different versions, discussions, misunderstandings
- Temporary workers and flexible teams: last-minute influx, unclear task distribution
- Team leads lose time puzzling instead of directing
They rely on SOLUTIO
One platform for operational planning on the shopfloor
Shift and task planning in one clear overview
Plan by zone, team, and task (picking, packing,
inbound, replenishment, value-added services…)
in a visual planning board.
Rescheduling during peaks
and disruptions
In case of illness, delays, sudden workload, or priority changes: SOLUTIO recalculates a feasible deployment.
Competencies, certificates
and employability
Match employees based on skills, certificates, experience, employability, and rotation rules.
Plan equipment and resources alongside your teams
Plan trucks, scanners, loading docks, equipment inspections, and available zones to avoid creating bottlenecks.
Mobile flow on the work floor
Employees register performance, hours, and exceptions immediately; linked to task/zone/shift.
Reporting and follow-up for operations & back office
Real-time insight into occupancy, progress, and deviations, with export-ready data for further processing.
Looking to digitize the step after planning as well?
In addition to SOLUTIO, GO-VIRTUAL also offers VIRO for processing time, compensation, and HR rules toward payroll.
For those who want planning, logging, and further processing to connect seamlessly, that next step can also be digitized.
Automatic workforce planning for warehouses with volume
For warehouses where the workload varies by day/hour, SOLUTIO can also automatically assign teams to tasks based on:
- expected workload and productivity
- required skills/certificates
- availabilities and schedules
- rotation and team rules
Result: less manual reshuffling, more predictability, better utilization.
Mobile capture that prevents after-the-fact headaches
Teams can easily register via mobile devices or terminals:
- attendance, start/stop times, breaks
- task registration per zone (inbound/outbound/picking/packing/…)
- exceptions (waiting time, damage, quality checks, rework)
- photos/notes when needed
- approval flow for team lead/supervisor
This way you avoid “after-the-fact interpretation” and get immediate, traceable reality.
For whom?
- Distribution centers (retail / e-commerce / omnichannel)
- 3PL & contract logistics
- Warehouses with many temporary and agency workers
- Multi-site operations and multiple shifts
- Environments with skill-based assignment (MHE, VNA, reach truck, …)
The modern platform for logistics and warehouses
Real-time insight into occupancy, shifts, and capacity
Fast rescheduling for absences, peaks, and changes
Planning, logging, and operational follow-up in a single workflow
Samsonite – A success story
Turning Excel chaos into order: Samsonite’s smart planning success.
Challenge:
Samsonite’s European distribution center in Oudenaarde used to manage staff planning entirely in Excel—leading to errors, wasted time, and frustrated teams. Multiple warehouses, complex shifts, and temporary workers made planning nearly impossible.
Solution:
With SOLUTIO from GO-VIRTUAL, all staff planning was digitized. The system accounts for skills, availability, and rotation preferences while connecting directly to HR and time-tracking systems. Automatic rotations, real-time data, and transparent planning now give Samsonite a complete overview with minimal errors.
Read the full case
Source: Value Chain Management (oct–nov 2025)
FAQ - Frequently asked questions
Planning software for logistics and warehouses helps plan staff, teams, shifts, tasks, zones, workload and operational capacity. The software supports workforce planning, task planning, rescheduling, mobile registration and follow-up by the back office.
SOLUTIO is suitable for logistics companies, warehouses, distribution centres, e-commerce fulfilment centres, transport and storage companies and operational environments where planning depends on shifts, workload, skills and changing staffing.
Yes. SOLUTIO helps warehouses plan staff, teams and shifts based on availability, absences, skills, certificates, workload and operational priorities.
Yes. With SOLUTIO Automatic Workforce Planning, staff can be assigned to tasks automatically based on skills, certificates, availability, productivity, required headcount and workload.
Yes. SOLUTIO can plan staff based on skills, certificates, roles, zones, experience and deployability. Staff are then planned not only because they are available, but also because they are allowed and able to do the right task.
Yes. SOLUTIO can take into account expected workload, orders, picks, inbound, outbound, production peaks, rush orders and other operational volumes.
Yes. In case of illness, late absences, delayed deliveries, rush orders or peak volumes, SOLUTIO helps you quickly create a feasible new schedule.
Yes. SOLUTIO supports planning of morning, afternoon, night and variable shifts, including real-time insight into staffing, capacity and open tasks.
Yes. Via the mobile app, staff can digitally register attendance, working hours, tasks, comments, deviations and other operational data.
SOLUTIO brings planning, execution and registration closer together. As a result, the back office receives correct data faster for follow-up, reporting, post-calculation, invoicing and payroll preparation.
SOLUTIO handles planning and the registration of services. VIRO can process that data further into correct payroll codes and payroll-ready output according to collective agreements, shift rules, premiums and internal company agreements.
Excel planning quickly becomes error-prone when shifts, skills, absences, workload, peak volumes and multiple teams come together. SOLUTIO centralises planning and rescheduling based on up-to-date data, which means less manual puzzling, fewer errors and more control over capacity.
Yes. SOLUTIO is used in distribution centres and logistics environments where planning depends on workload, shifts, skills, availability and changing staffing. Samsonite Europe uses SOLUTIO Automatic Workforce Planning in its European distribution centre in Oudenaarde.