Reality in warehouses: the plan always breaks just before the start
On paper, there is a plan. In practice, there is continuous adjustment. And if planning, execution, and registration do not form one chain, you pay for that with stress, errors, and hidden costs.
Do you recognize this?
The shift starts… and suddenly there is a peak or urgent outbound added
- Inbound is delayed, putting pressure on outbound
- You have people, but not the right skills (reach truck, forklift, VNA, inbound/outbound experience)
- Too much communication via Excel/WhatsApp, different versions, discussions, misunderstandings
- Temporary workers and flexible teams: last-minute influx, unclear task distribution
- Team leads lose time puzzling instead of directing
They rely on SOLUTIO
One platform for operational planning on the shopfloor
Shift and task planning
in one overview
Plan by zone, team, and task (picking, packing,
inbound, replenishment, value-added services…)
in a visual planning board.
Rescheduling during peaks
and disruptions
In case of illness, delays, sudden workload, or priority changes: SOLUTIO recalculates a feasible deployment.
Competencies, certificates
and employability
Match employees based on skills, certificates, experience, employability, and rotation rules.
Materials and resources
to plan together
Plan trucks, scanners, loading docks, equipment inspections, and available zones to avoid creating bottlenecks.
Mobile flow on the work floor
Employees register performance, hours, and exceptions immediately — linked to task/zone/shift.
Reporting and follow-up for operations & back office
Real-time insight into occupancy, progress, and deviations, with export-ready data for further processing.
Automatic workforce planning for warehouses with volume
For warehouses where the workload varies by day/hour, SOLUTIO can alsoautomaticallyassign teams to tasks based on:
- expected workload and productivity
- required skills/certificates
- availabilities and schedules
- rotation and team rules
Result: less manual reshuffling, more predictability, better utilization.
Mobile capture that prevents after-the-fact headaches
Teams can easily register via mobile devices or terminals:
- attendance, start/stop times, breaks
- task registration per zone (inbound/outbound/picking/packing/…)
- exceptions (waiting time, damage, quality checks, rework)
- photos/notes when needed
- approval flow for team lead/supervisor
This way you avoid “after-the-fact interpretation” and get immediate, traceable reality.
For whom?
- Distribution centers (retail / e-commerce / omnichannel)
- 3PL & contract logistics
- Warehouses with many temporary and agency workers
- Multi-site operations and multiple shifts
- Environments with skill-based assignment (MHE, VNA, reach truck, …)
The platform for logistics and distribution companies
100% real-time
visibility
Replanning
in seconds
Ideal for shifts &
multi-site operations
Machines, people &
resources in one flow
Samsonite – A success story
Turning Excel chaos into order: Samsonite’s smart planning success.
Challenge:
Samsonite’s European distribution center in Oudenaarde used to manage staff planning entirely in Excel—leading to errors, wasted time, and frustrated teams. Multiple warehouses, complex shifts, and temporary workers made planning nearly impossible.
Solution:
With SOLUTIO from GO-VIRTUAL, all staff planning was digitized. The system accounts for skills, availability, and rotation preferences while connecting directly to HR and time-tracking systems. Automatic rotations, real-time data, and transparent planning now give Samsonite a complete overview with minimal errors.
Read the full case
Source: Value Chain Management (oktober–november 2025)
