What if an AI agent monitors your payroll preparation before the month-end close?
With VIRO, payroll preparation becomes a verifiable process.
Raw records are automatically converted into correct payroll codes and amounts according to collective labor agreements and company rules, with an audit trail.
The AI agent continuously monitors.
It detects deviations early, explains why they deviate and prepares review tasks, so that your month-end close no longer has to be a stressful moment.
AI excels at signaling and explaining.
Payroll preparation primarily requires verifiability. That’s why we work in two layers that reinforce each other. TheAI payroll agent monitors the quality of the input and the exceptions. VIRO performs payroll preparation based on collective labor agreements and company agreements.and delivers a reproducible result with an audit trail. This prevents surprises and allows you to justify every decision.
Continuous payroll quality
You see deviations and missing registrations immediately, not just at month-end.
Transparent and auditable
AI supports with signals and context, VIRO ensures auditable payroll preparation.
Payroll-ready export
You export payroll codes and amounts directly to your payroll provider or social secretariat.
This is how it works AI-Powered payroll preparation in practice
VIRO calculates everything in an auditable manner.
Raw registrations such as hours, allowances, mobility, and reimbursements are automatically translated into the correct payroll codes and amounts, fully according to your collective labor agreement and company rules.
The AI agent spots deviations before they escalate.
Missing registrations, unusual patterns, and exceptions are noticed early and automatically prioritized, so you immediately know what needs to be checked first.
You receive a review task with explanation and context.
No "figure it out yourself". You immediately see why it deviates, what it means for payroll, and what the most logical next step is.
AI only works if your flow is correct.
That’s why we start with your source data.
VIRO connects to your existing HR, time, and ERP environment via API or export. The AI agent uses the same data stream to continuously monitor deviations. No "big bang". Instead, a controlled flow from source data to payroll preparation to export.
Are you working with SOLUTIO for planning and mobile registration? Then you get end-to-end: planning → registration → approval → payroll preparation → export.
For organizations where exceptions are the rule
The more premiums, shifts, mobility, and ad-hoc changes, the greater the ROI of early detection.
Construction & Installation
AI signals deviations
per site/team before closing
Logistics & Industry
AI detects outliers
in shifts/premiums and
missing records.
Field services / Crane rental
AI provides context for mobility,
standstill, set-up
Care & Services
AI identifies the impact of last-minute replacements on reimbursements
Frequently Asked Question (FAQ)
Q:Is this "AI decides your salary"?
A: No. VIRO decides auditable through rules. The AI agent detects, explains, and prepares review tasks.
The payroll function remains crucial. But the repetitive detective work: searching, comparing, correcting can be automated. This shifts payroll from "processing" to guiding. And month-end closing becomes a control point, not a crisis.
Sarens – A success story
International operations & planning at Sarens Group
Challenge:
TheSarens Group, a world leader in crane rental and heavy lifting, sought auniform planning solution that is deployable worldwide.
The challenge: respect local processes, while simultaneously creating one integrated system that works seamlessly with existingERP systemssuch as Navision, AX, and Dynamics 365 F&O.
Solution:
GO-VIRTUAL developed a scalable solution based onSOLUTIO Crane Planner, with a strong focus on process harmonization and integration.
- Process analysis & further development:Business processes mapped globally and translated into a future-proof digital approach.
- Mobile app:Extensive for crane operators, riggers, and field teams.
- ERP integration:Bidirectional connections with existing systems for planning, time tracking, and invoicing.
- International rollout:Phased implementation in Belgium, the Netherlands, the UK, Canada, Mexico, and Australia, in close collaboration with local Sarens teams.
FAQ - Frequently asked questions
The GO-VIRTUAL AI Agent is an AI agent that supports payroll preparation before the month-end closing. The agent detects anomalies, explains exceptions and queues review tasks, while VIRO executes payroll preparation in an auditable way according to collective agreements and internal business rules.
The AI agent detects missing registrations, deviating patterns, exceptions and risks in payroll preparation. It provides context, explains why something deviates and queues priority review tasks for HR or payroll teams.
No. The AI agent does not decide on wages. VIRO calculates pay codes and quantities in an auditable way based on collective agreements and business rules. The AI agent supports by flagging anomalies, providing context and queuing review tasks.
VIRO executes payroll preparation with a rules engine for collective agreements and business arrangements. The AI agent monitors the quality of input and exceptions by detecting anomalies early, explaining them and queuing them for review.
The AI agent can detect missing registrations, deviating patterns, exceptional hours, deviating surcharges, mobility anomalies, missing approvals and other signals in the pre-payroll flow.
Many payroll problems only become visible just before or during the month-end closing. The AI agent detects anomalies earlier, so teams can intervene faster and the closing becomes less dependent on last-minute searching and Excel corrections.
Auditable payroll preparation means that calculations, rules, decisions and exceptions are traceable and reproducible. VIRO calculates pay codes and quantities based on collective agreements and business rules with an audit trail.
Yes. The AI agent can prioritise anomalies and queue review tasks. Payroll teams see what needs to be checked first, why it deviates and what context is needed to make the correct decision.
Payroll remains responsible for control, interpretation and final approval where necessary. The AI agent primarily reduces repetitive searching and helps make anomalies visible faster.
Yes. VIRO connects to existing HR, time registration and ERP environments via API or export. The AI agent uses the same data stream to continuously monitor anomalies.
When SOLUTIO is used for planning and mobile registration, an end-to-end flow is created from planning to registration, approval, payroll preparation and export. The AI agent monitors anomalies in that flow, while VIRO calculates the payroll-ready output.
The AI agent is suitable for organisations where exceptions are the rule, such as construction, installation, logistics, industry, field services, crane rental, healthcare and services. The more premiums, shifts, mobility and ad-hoc changes, the greater the value of early detection.
The AI agent monitors quality and workflow by detecting anomalies, providing context and queuing reviews. VIRO is the rules engine that applies collective agreements and business arrangements, calculates pay codes and quantities, and exports auditable payroll-ready output.
The GO-VIRTUAL AI Agent delivers earlier detection of anomalies, less last-minute payroll stress, less manual searching, more control over exceptions, better auditability and a more reliable month-end closing.