Skip to Content

Why 
automatic planning?


Many companies still plan with Excel or do it partially manually.As soon as someone gets sick, an extra order comes in, or the workload shifts, chaos begins.

SOLUTIO AWP (Automatic Workforce Planning)takes care of that: the enginecalculates the optimal staffing quickly based on real-time data.

By combiningskills, availability, productivity, and workloada schedule is created that feels more logical, works more fairly, and performs better.



How does the
automatic planning work?

SOLUTIO AWP automatically assigns employees to the right task, at the right time, with the right skills.
An intelligent planning engine that continuously thinks along, predicts, and replans, fully automatically.

Schedules, vacations, and sick leave are processed automatically. The engine only schedules available employees, so no one ever "accidentally" shows up in a shift where they cannot work.
The tool takes into account different experience levels, productivity ratios, and the number of tasks to be processed (picks, orders, assemblies, etc.). The result is a schedule that distributes work fairly and increases operational performance.
Each task may require specific skills. Forklift, language proficiency, machine certificates: SOLUTIO AWP knows exactly who is allowed and capable of doing what and automatically matches the right person to the right task.
Morning, afternoon, night, variable shifts, temporary workers, student workers, agency staff, or in-house employees: SOLUTIO combines everything into one coherent schedule.
Changes in workload, urgent orders, or unexpected absences are recalculated within seconds. No more panic when reality deviates from the schedule; SOLUTIO stays cool and recalculates.

Reality changes.
The schedule adjusts immediately.

A colleague sick? Extra orders? Urgent task?
SOLUTIO recalculates a new optimal schedule within seconds.
No more stress calls. No more puzzle work. The engine keeps thinking 24/7.

Complete overview. 

Real insights

Live dashboards show occupancy, outstanding tasks,
present employees, and skill coverage.

Reports make bottlenecks visible and help
team leaders and HR improve operational performance.

Discover our
three key benefits


Why organizations choose automatic planning.

1

Time savings

Dozens of hours per week spent less on manual scheduling.

2

Higher productivity

Tasks and employees are optimally matched — fewer errors, higher output.

3

Satisfied employees

Fair and predictable schedules that take their reality into account.

Samsonite – A success story

Turning Excel chaos into order: Samsonite’s smart planning success.



Challenge: 
 
Samsonite’s European distribution center in Oudenaarde used to manage staff planning entirely in Excel—leading to errors, wasted time, and frustrated teams. Multiple warehouses, complex shifts, and temporary workers made planning nearly impossible.

Solution: 

With SOLUTIO from GO-VIRTUAL, all staff planning was digitized. The system accounts for skills, availability, and rotation preferences while connecting directly to HR and time-tracking systems. Automatic rotations, real-time data, and transparent planning now give Samsonite a complete overview with minimal errors.


Read the full case

​

Source: Value Chain Management (oktober–november 2025)

Sarens – A success story

International operations & planningat Sarens Group



Challenge: 
 
TheSarens Group, a world leader in crane rental and heavy lifting, sought auniform planning solution that is deployable worldwide.

The challenge: respect local processes while creating one integrated system that seamlessly works with existingERP systemssuch as Navision, AX, and Dynamics 365 F&O.

Solution: 

GO-VIRTUAL developed a scalable solution based onSOLUTIO Crane Planner, with a strong focus on process harmonization and integration.

  • Process analysis & development:Business processes mapped globally and translated into a future-proof digital approach.
  • Mobile app:Extensive for crane operators, riggers, and teams in the field.
  • ERP integration:Bidirectional connections with existing systems for planning, time tracking, and invoicing.
  • International rollout:Phased implementation in Belgium, the Netherlands, the UK, Canada, Mexico, and Australia, in close collaboration with local Sarens teams


​​

Ready to explore automated workforce planning?

Submit