Worry-free planning and accurate payroll calculation with one platform
Discover how to effortlessly organize planning, mobile time registration, approval, ERP post-calculation, and collective labor agreement-compliant payroll in one continuous flow.
On paper, it seems workable: a planning tool, an app for registration, an HR system, and somewhere Excel to “make it all add up.” In reality, this leads to double work, differences in interpretation, missing context, and discussions about hours, travel, and allowances.
The solution isn’t another tool. It’s one integrated flow where each step logically builds on the previous one:
master data → planning → mobile time tracking → approval → ERP cost calculation (post-calculation) → payroll processing in line with CLAs and company rules.
1. Start with accurate master data via API: one single source of truth
Worry-free planning starts with reliable master data: employees, contracts, work schedules, skills, equipment, customers, and projects. In an integrated platform, that information flows in automatically via API from your ERP or other source systems.
Why this is crucial for planning and payroll calculation
no manual double input
HR and planning work with the same data
changes in ERP are immediately visible in planning
fewer “but we have it differently” discussions
2. Planning software that goes beyond moving blocks around: SOLUTIO turns planning into execution
GANTT PLANNING: control over phases, lead times, and dependencies
Project leaders plan phases, dependencies, and lead times. If something shifts, you immediately see the impact. This way, you avoid guesswork and gain predictability in your planning.
REQUEST PLANNING: plan ahead instead of putting out last-minute fires
Teams can make requests in advance for people, materials, or capacity. This creates a prepared plan, not a plan that starts over every morning.
OPERATIONal PLANNING: people, equipment, and subcontractors in one plan
This is where the real work happens: employees, machines, equipment, and subcontractors in one visual planning board. Conflicts and overlaps become immediately apparent.
What you gain operationally
fewer calls, emails, and 'where are you now?'
faster rescheduling in case of illness or absence
everyone looks at the same plan
planning forms the basis for accurate registration and approval
3. Mobile time registration and digital work orders: registration follows reality
A plan is only as strong as its execution. Therefore,mobile time registration(and proof/context) is essential to avoid later issues with payroll calculations.
With the Mobile app from SOLUTIO employees register these items on-site:
start and end times, breaks
movements, mobility, and costs
digital work orders with comments
photos of completed work
checklists, measurement sheets, materials
safety registrations and mandatory documents
Important: everything is automatically linked to the correct task, day, and employee. So you get context with the time registration, which prevents endless 'why is this like this?' discussions.
No mobile app possible? SOLUTIO can also connect with track & trace systems, time clocks, and external registration tools.
Result
fewer forgotten or incorrect registrations
no loose notes or filling in later
registration aligns with both the planning and reality
4. Approval of performance: deviations visible before they become payroll issues
Going to payroll calculation without worries is only possible if you do not discover deviations at the end of the month. In an integrated flow, the approval happens with context:
Managers see:
what was planned
what was recorded
where the deviations are (hours, mobility, task, material, etc.)
Why this makes such a difference
errors are corrected immediately
clear responsibility per team/project
no surprises at payroll closing
5. ERP post-calculation: costs and performance remain aligned
After approval, the data automatically flows back to the ERP or other systems for cost tracking and post-calculation:
correct hours per project
materials used
mobility and costs
realistic post-calculation and project margins
What this yields
fewer manual corrections
faster financial closing per project
planning, execution, and costs remain aligned
6. VIRO: automatic payroll calculation according to collective labor agreement and company rules
This is where the biggest win happens for anyone who wants to work “worry-free”: approved timesheets flow into VIRO, where payroll processing no longer depends on interpretation.
VIRO:
applies collective labor agreement rules and company rules automatically calculates overtime, night, weekend, and holiday premiums
processes mobility, allowances, and exceptions
supports multiple contract types, entities, and complex scenarios
supports multiple contract types, entities, and complex scenarios
exports payroll data to social secretariat or payroll flow
Operational and HR advantage
HR does not need to interpret, only to check
fewer questions from employees
every month predictable same result: correct, reproducible, compliant
What you really gain with one platform: hassle-free planning up to payroll
When planning, registration, approvals, post-calculation, and payroll are all part of one continuous flow, you get peace of mind.
fewer transfers between separate tools
fewer errors due to manual intermediate steps
faster response to changes
clarity for planning, recruitment, and HR
predictable payroll, without monthly fires
Time for the next step?
Do you want this to run just as smoothly in your organization, from planning to a correct payroll calculation, without Excel, interpretation, or monthly stress? With SOLUTIO and VIRO, we’d be happy to show you what that end-to-end flow looks like in practice for your sector, your teams, and your CLA rules.
Contact us for a short introduction or demo: we’ll map out your current process, show where noise and errors creep in, and demonstrate how one integrated platform helps you plan faster, capture time more accurately, and close payroll predictably and correctly every month.
