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Visual planning provides clarity


But what happens when reality changes?

Discover why real planning goes beyond
shifting blocks on a screen.

Visual planning is essential


Without an overview, no one can plan. You need to see who is where, what overlaps, and where it conflicts.

But in practice, it rarely stops there

Once planning touches reality — people, transport, machines, rules, payroll — it is no longer sufficient to just move blocks on a screen. Planning becomes not just a visual exercise, but an operational process with consequences.


Planning does not exist as stand-alone

 
A plan often seems logical on paper. Until the first change occurs.

  • An employee is sick.
  • A machine breaks down.
  • A task is pushed back last minute.
  • A team needs to leave earlier due to mobility or setup time.
Every adjustment has an impact.
Not only on the plan itself, but on execution, on HR, and ultimately on payroll.

Anyone who only looks at the visual overview misses what is happening beneath the surface.


Execution is not a minor issue.

 
What is planned must also be executed and recorded.

Working hours, mobility, downtime, exceptions: these are not just loose notes, but crucial data. Data that determines what is correct, both operationally and administratively.

When that registration is disconnected from the planning, noise arises:

  • post-interpretations

  • manual corrections

  • uncertainty for employees

By bringing planning and execution into one flow, that gap disappears. What is planned is executed. What is executed is correctly recorded.

Payroll does not start at the end of the month.
 
Payroll is often seen as a separate step. Something that will be corrected "after the fact."

In reality, correct payroll starts with planning.

Overtime, allowances, mobility, and collective labor agreement rules directly follow from what someone does, where, and when.If that information does not flow automatically and correctly, payroll remains dependent on Excel, interpretation, and manual checks.

By automatically translating time and mobility data into wage codes according to collective labor agreements and company rules, payroll becomes a logical result — not a moment of stress.

Compliance arises through automation, not through post-processing.

More than just planning.

 
Visual planners are excellent for creating an overview.

They help to identify bottlenecks and make schedules understandable.

But organizations that want to go further, that not only want to plan but also execute, register, and pay correctly, need more than just visibility.

They need systems that:

  • automate planning based on rules and reality

  • seamlessly link execution and registration

  • allow administrative processes to follow what actually happens

Only then does planning become a lever for calm, control, and predictability.

Because real control over your operation does not start with pretty blocks.

It starts with coherence.

More about SOLUTIO and VIRO

 
SOLUTIO isn’t just a planning tool—it’s an automatic workforce planning engine that schedules people, tasks, equipment, and projects in one continuous flow. It matches the right resources based on skills, availability, productivity, and workload, with real-time updates and automatic re-planning when things change. In other words: it goes beyond a visual schedule by connecting planning directly to real-world execution and logistics.

VIRO takes care of time tracking and payroll end-to-end. It processes raw time and mobility data, automatically generates payroll codes, and calculates everything according to collective labor agreements (CLAs) and company rules. That means you don’t need a separate payroll tool—payroll logic is built into the workflow.

Specifically, you could say that simple visual planners may fall short in these areas:

  • Automatic workforce optimization: simple visual planners offer planning and automatic rules, but often lack advanced engines thatautomatically optimize planning based on competencies, predicted workload, and productivity rulesas you find in SOLUTIO.
  • Deep integration with HR and payroll: many visual planners can connect with payroll and ERP systems via APIs, but it isnot itselfa payroll engine. SOLUTIO and VIRO provide a complete chain from planning to payroll calculation, with automatic processing of time and compensation according to collective labor agreements.
  • End-to-end workflow: Where visual planners help you tosee and plan, SOLUTIO ensures that planning is directly linked to work registration and payroll, without the need to integrate and synchronize external tools.
  • Specific compliance logic: VIRO has extensive configuration for collective labor agreements and company rules; this goes beyond just time registration and planning, and truly ensurescompliance and correct payroll output, without manual corrections.

In summary

Pure visual planners are an excellent visual scheduler and resource manager, perfect for creating overview, avoiding bottlenecks, and visualizing team schedules.

SOLUTIO and VIRO, on the other hand, approach planningin the context of complete business processes: theyautomate planningbased on rules and real-time data,register work and hours, andprocess payroll and employment conditionsinto a complete result without multiple tools or complex data integration.

Therefore, SOLUTIO and VIRO are often more robust for organizations that do not just want tosee and plan, but actually want toplan, execute, register, and administerwith automatic compliance and minimal manual steps.